Tag Archive: event management

  1. Tips and Tricks for a Smooth Event

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    Plan, pester and perform!

    Ensuring everything is organised nice and early is essential; you don’t want to be getting to the last few days before your event and panicking because you haven’t booked a party band, or you’re having to scroll through google messaging every man and his dog to see if they have a piece of equipment you’ve missed off!

    We have lost count of the number of last-minute calls from clients who have forgotten to book their live entertainment and haven’t thought about the venue décor, so here is our guide to preparing for a smooth-running, stress-free event:

    • Create a timeline for your event; run through the key elements in detail and write a list of every requirement.
    • Research each element; this takes time so make sure you allow plenty!
    • Refer to your checklist daily; tick things off as they are confirmed and contracted and stay on top of people you’re relying on to ensure they fulfill your brief. Don’t be afraid to pester!
    • LEAD! If you have a team or a network of suppliers working on your event, show them what it takes to knock an event out of the park!

    Preparation well in advance will reduce stress, so that when it comes to the final days before the event, you can start to get excited about it!

    Use an Event Planner

    Don’t be put off by the idea of outsourcing someone to do the work for you; by utilising their expertise, knowledge, experience, network of suppliers and vast resources, they will save you time and pressure. Event professionals are the single, most effective way to reduce stress when planning your event. Here’s why:

    They will save you money!
    An established Event Company has ‘buying power’; they use tried and trusted suppliers and artistes whom they regularly work hand in hand with so they can get the most competitive rate available.  Knowing your budget and the purpose of your event, they can match you with the perfect entertainment, theming and décor and their solution won’t burden you financially because, well let’s face it, they’re good at what they do!

    Contracting is taken care of!
    The stresses of contacting people, getting quotes, figuring out the timing of the event, making sure all the minor details have been seen to, and practically anything else you think may be a hair-pulling task, is in their hands. AND they will keep you in the loop as things progress and start to fit into place. All paperwork is dealt with under one roof which makes it easier for you.

    Knowledge & Experience!
    An experienced Event Company can tweak, refine and execute events to a tee. They not only have an infinite selection of event staff, prop suppliers and live entertainment, they know WHO to choose and HOW to get them at the right price, for you.

    Overall, it makes sense financially to use an event planner. And if not for saving money, do it to save yourself. Planning an event is stressful, so you may as well leave it to the professionals.

Testimonials

  • Just a quick one to say how amazing everything went at our function thanks to Big Foot Events! From the very beginning they were extremely helpful and made sure everything was looked after without giving me too much hassle either! The Photo Booth, Candy Floss Cart and Popcorn Cart were all fantastic and a great hit with all of our family and friends and the staff running them were absolutely amazing! They were all set up and ready to go well before the event started and made sure they were always helpful! So a massive thank you to you all!

    Megan Chungh – Park Hotel, Newcastle
  • I just wanted to say a big thank you for being a part of our snapdragon festival this year. Once again Rex was a massive hit and the children and adults loved him. The two members of staff that came to the event were very professional and catered to any requests we had.

    Amy Casey – Hinckley & Bosworth Borough Council
  • We absolutely love having Noughty 90’s here, such lovely people and amazing sets! They had everyone up and dancing on the dance floor.

    George – Golden Sands Holiday Park
  • It was absolutely incredible, I cannot thank you guys enough for how amazing it all was. The Ranger and Rex were outstanding, every single guest loved them to pieces and we certainly had the wow factor for our wedding. Just the idea of having a dinosaur is one thing, but the way Rex, Trixxie and the Ranger worked tirelessly to entertain the entire wedding party just added to the overall effect. We've had non-stop comments from those who attended saying it was pure magic, videos of the experience have gone viral and we even had guests from the hotel desperate to catch a glimpse of Rex. I cannot overstate how incredible you all have been, from the day a weirdo messaged Lauren asking for a dinosaur at their wedding, to speaking with Jade to coordinate everything and then finally meeting Rex and the Ranger on the big day. Everything worked out a million times better than I ever thought possible, and my dad was very pleased to see Rex was appropriately dressed with his bow tie. Amazing, amazing, amazing, thank you all, from the bottom of our hearts.

    Mr & Mrs Pravitt – Private Wedding, Stoke On Trent
  • Both acts went down a storm at the weekend. Really pleased with everything! Madonna did all the hits and even included some iconic costume changes! She had the audience up Voguing at the front! ABBA Fever had the crowd on their feet from the start and would be a worthy headliner in the future.

    Andrew Edmeads – Frimley Lodge, Surrey
  • The evening on Saturday was wonderful, Planet Abba we're superb and also so welcoming to the audience. As you know this is the 3rd year in a row I have used your agency and as always you have given me a wonderful evening, thank you.

    Barry Herridge – Ely Beet Sports & Social Club

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