Plan, pester and perform!
Ensuring everything is organised nice and early is essential; you don’t want to be getting to the last few days before your event and panicking because you haven’t booked a party band, or you’re having to scroll through google messaging every man and his dog to see if they have a piece of equipment you’ve missed off!
We have lost count of the number of last-minute calls from clients who have forgotten to book their live entertainment and haven’t thought about the venue décor, so here is our guide to preparing for a smooth-running, stress-free event:
- Create a timeline for your event; run through the key elements in detail and write a list of every requirement.
- Research each element; this takes time so make sure you allow plenty!
- Refer to your checklist daily; tick things off as they are confirmed and contracted and stay on top of people you’re relying on to ensure they fulfill your brief. Don’t be afraid to pester!
- LEAD! If you have a team or a network of suppliers working on your event, show them what it takes to knock an event out of the park!
Preparation well in advance will reduce stress, so that when it comes to the final days before the event, you can start to get excited about it!
Use an Event Planner
Don’t be put off by the idea of outsourcing someone to do the work for you; by utilising their expertise, knowledge, experience, network of suppliers and vast resources, they will save you time and pressure. Event professionals are the single, most effective way to reduce stress when planning your event. Here’s why:
They will save you money!
An established Event Company has ‘buying power’; they use tried and trusted suppliers and artistes whom they regularly work hand in hand with so they can get the most competitive rate available. Knowing your budget and the purpose of your event, they can match you with the perfect entertainment, theming and décor and their solution won’t burden you financially because, well let’s face it, they’re good at what they do!
Contracting is taken care of!
The stresses of contacting people, getting quotes, figuring out the timing of the event, making sure all the minor details have been seen to, and practically anything else you think may be a hair-pulling task, is in their hands. AND they will keep you in the loop as things progress and start to fit into place. All paperwork is dealt with under one roof which makes it easier for you.
Knowledge & Experience!
An experienced Event Company can tweak, refine and execute events to a tee. They not only have an infinite selection of event staff, prop suppliers and live entertainment, they know WHO to choose and HOW to get them at the right price, for you.
Overall, it makes sense financially to use an event planner. And if not for saving money, do it to save yourself. Planning an event is stressful, so you may as well leave it to the professionals.